Making a Paranormal Investigation Report

Professional paranormal reporting is not about dramatizing the experience — it is about truth, clarity, and responsibility. After all evidence has been reviewed, investigators must communicate their findings in a way that is objective, accurate, respectful, and tailored to the client’s needs.

✅ Purpose of the Report

• Provide clear findings — not drama, not hype

• Present evidence and conclusions objectively

• Keep the client informed & reassured

• Maintain professionalism and trust

• Offer explanations and recommendations based on the findings

• Support future research and documentation

Your tone should be factual, calm, and respectful — even if the case was dramatic.

Ultimately, a case report should:

✔ Bring all information together clearly
✔ Serve the client and protect their privacy
✔ Serve as a record for research and archives
✔ Offer conclusions without speculation
✔ Build credibility in a field often clouded by sensationalism

A good paranormal report isn’t dramatic — it’s disciplined, honest, and respectful.

Format & Style

• Can be electronic, printed, or both

• Use plain language

• Avoid jargon and unexplained acronyms

• Explain devices and why they were chosen

• Include links to research for credibility

Communicating With the Client

Written Report

Provide a written report that includes:

• Summary of findings

• Methods used

• Evidence reviewed

• Results (confirmed, inconclusive, ruled-out)

• Recommendations, if any

Adjust depth based on the client's preference:

• Some want a detailed technical report

• Others prefer a simple summary of main findings

Meeting & Follow-Up

• Schedule a meeting to explain the report

• Answer questions and clarify findings

• Be sensitive — clients can be emotionally invested

• Communicate calmly and empathetically

Communication Style

• Use clear, plain, straightforward language

• Avoid unnecessary jargon or dramatic language

• Be calm, non-alarming and avoid exaggerations

• Focus on facts and reasonable interpretations

• Explain uncertainties honestly

• Be open to questions and feedback

• Maintain respect and reassurance throughout

• Your role is not only to analyze — but to guide, comfort, and inform.

Scientific & Neutral Language

Avoid definitive or speculative paranormal claims such as:

“Spirits communicate through EMF meters.”

Instead use neutral phrasing:

“Unusual EMF fluctuations were recorded. Although the cause is currently unknown, environmental and equipment factors were considered.”

Provide references, experiments, and reasons for tool use, rather than vague “some believe” statements.

Keep interpretations grounded and transparent.

✅ Do's & Don'ts

Do	Don’t
Use clear language	Use horror-movie language
Separate fact from interpretation	Present feelings as proof
Respect privacy & confidentiality	Reveal client identity publicly
Include limitations	Claim certainty without evidence
Offer safe, grounded advice	Encourage fear or superstition

Creating the Case Report

Timing

Write the report as soon as possible after the investigation so details remain fresh.

Structure

Reports should be:

• Detailed enough for credibility

• Easy to read (paragraphs, spacing, headings)

• Proofread and formatted cleanly

Essential Sections

Section	Purpose
Introduction	Brief background, location, reason for request, summary of reported experiences
Methods Used	Equipment, environmental checks, interviews, psychic impressions if applicable
Evidence	What was gathered, how it was analyzed, controls in place (eg. audio, video, EMF, photos, logs)
Analysis/Findings	What the evidence supports or contradicts; what is confirmed, inconclusive, and ruled out
Possible Explanations	Natural causes, psychological factors, environmental factors, paranormal hypothesis when justified
Recommendations	Further monitoring/investigation, physical and/or mental health or environmental referrals, cleansing/spiritual advice (if culturally appropriate)
Appendices	Raw data, transcripts, measurements, media
Professional Closing	Gratitude, next steps, contact info

Evidence & Documentation

• Store media securely (photos, audio, video)

• Save anomalous clips separately

• Keep interview forms and records safely stored

• Maintain an archive — external drive + backup

Include:

• Floor plans & witness placement

• Photos labeled clearly and tied to relevant sections

• Transcripts of witness interviews (full version in appendix)

• Measurement logs — include results that support and contradict hypotheses

• Notes & diaries from investigators

A credible investigator documents everything — not just the “interesting” parts.

✅ Client-Friendly Closing Notes

Examples:

“At this time, no activity was confirmed, but environmental factors and client experiences suggest further monitoring.”

“Anomalous audio and EMF fluctuations were observed. Evidence is inconclusive; continued data collection recommended.”

Neutral, reassuring, confident.

 

Privacy & Ethical Considerations

Client Confidentiality

• Protect names, addresses, and identifying details

• If publishing, anonymize all sensitive information

• Get written permission for any media use

Media Interaction

Investigators are not publicity agents.

• Do not approach the media without client consent

• Avoid releasing reports that may cause distress or unwanted attention

• Focus on investigation, not fame or virality

Why:

• To protect clients' dignity

• To avoid sensationalism

• To maintain trust and professionalism

True paranormal investigation treats clients with dignity, emphasizes truth and safety, and seeks clarity — not excitement or fear.

Sources:

• Exploring the Unknown: How to Become a Paranormal Investigator — Rith Deb

• Guidance Notes for Investigators of Spontaneous Cases — Steven T. Parsons

- Chris

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